Facility birth records now become birth certificates via SATUSEHAT
Birth data recorded by health workers now flows via SATUSEHAT to the civil registry and becomes a birth certificate. What maternity teams should check.
On 11 August 2026 the Health Ministry announced the integration of SATUSEHAT with SIAK, the civil-registry system run by Dukcapil (Health Ministry, 11 August 2026). Birth data recorded by health workers at health facilities can now be forwarded digitally. After verification, parents can receive three documents at once: the birth certificate, the family card (KK), and the child identity card (KIA).
What is already running
- A pilot at RSAB Harapan Kita started on 31 July 2026; the service was then launched at Pasar Minggu community health centre in South Jakarta.
- Documents are sent by email through SIAK Online, with a QR code. Parents without an email address can collect the documents through the health facility.
- A phased expansion to every health facility with delivery services. No date has been given.
- Death registration comes next, including cause of death. No timeline has been given for that either.
Why this is the hospital’s business
Until now, a small error in a hospital birth record usually stayed in the medical record. With this integration the same record becomes the basis for civil documents. A misspelled mother’s name, a wrong maternal NIK, or a mistyped date of birth can be carried into the birth certificate and the family card — and fixing those is far harder than fixing a medical record.
The Ministry’s release does not say which data fields are sent, who verifies them at the facility, or how corrections are handled. The steps below are therefore preparation that stays useful whatever the details turn out to be.
What maternity and medical-records teams can prepare
- Check the mother’s NIK and name at delivery admission, against her ID card. In SATUSEHAT a newborn is registered with the mother’s NIK as the identifier, together with name, date and place of birth, sex, birth order, and the mother’s address (SATUSEHAT documentation). An error in the mother’s data moves straight into the baby’s.
- Complete the birth record at delivery, not later. Date and time of birth, sex, birth order for twins, and the birth attendant. Filling it in later invites typos.
- Set a correction procedure. Who may change a birth record after it has been sent, on what evidence, and how the change is logged.
- Prepare a path for families without email, since their documents are collected through the facility.
Our position
Adievia HMS records patient identity based on the NIK, including the mother’s identity. We do not claim an integration with SIAK through SATUSEHAT; we are waiting for the official technical specification. See also NIK: the small link that decides big claims.